SUPPORT EXECUTIVE MANAGEMENT
IMMEDIATE START OFFERED
BRISBANE AREA CLOSE TO CBD
HEALTH
The company/Role
Leading healthcare provider located close to the Brisbane CBD is seeking an experienced executive assistant to support 3 of their executive team. A high performing executive assistant will flourish in this.
Responsibilities
· Proactively manage the executive team’s calendar, including scheduling and prioritizing appointments, meetings, and events.
· Coordinate and arrange internal and external meetings, ensuring all necessary resources and materials are prepared.
· Prepare agendas, presentations, and other materials required for meetings, ensuring they are accurate and well prepared.
· Follow up on action items and ensure deadlines are met by collaborating with stakeholders
· Efficiently manage conflicting priorities and proactively address scheduling conflicts
· Organize travel itineraries including booking flights, accommodations and transportation
· Draft and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professional formatting.
· Support staff engagement and partner relationship activities
· Lead and ensure efficient workflow processes are followed
To be successful you must have
· Proven experience as a Personal Assistant or Executive Assistant (knowledge or experience in the Healthcare industry is desirable)
· Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
· Strong attention to detail and accuracy, ensuring all tasks and deliverables meet high-quality standards.
· Exceptional written and verbal communication skills, with the ability to draft professional correspondence
· Proficient computer skills, including proficiency in Google Drive and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong problem-solving abilities and the capacity to handle unexpected challenges or changes with flexibility.
· Demonstrated ability to work collaboratively with internal and external stakeholders, fostering positive working relationships.
· Maintain strict confidentiality and exercise discretion when handling sensitive and confidential information.
· Handle confidential documents, records, and discussions with professionalism and integrity.
Benefits
role available immediately
Temp role with strong view for permanency
excellent additional benefits
caring environment with excellent culture
busy transactional role
salary to $100K Negotiable plus super